HVAC Quoting Software for Installations, Repairs & Maintenance
Stop losing emergency calls to competitors with faster quotes. Define your system types and pricing rules, and AI generates professional proposals based on your guidelines.
Start your 14-day free trial today
Stop Losing Jobs to Slow Quotes
❌ The Old Way
- • Manual system sizing for every job
- • Looking up equipment specs and pricing
- • Creating quotes in spreadsheets
- • Waiting days to respond to leads
- • Losing commercial jobs to faster competitors
- • Underpricing complex installations
✅ The EasyQuoteBot Way
- AI generates quotes from your pricing rules
- Your equipment pricing rules, always consistent
- Professional proposals in 60 seconds
- Instant response to every lead
- Win commercial contracts with polished quotes
- Protect margins with smart pricing rules
Respond faster with professional HVAC proposal drafts
EasyQuoteBot for HVAC Contractors
Built for the complexity of HVAC installations, repairs, and maintenance contracts
System Type Intelligence
Central air, heat pumps, ductless mini-splits, geothermal—describe the system details and AI generates professional quotes.
Square Footage-Based Pricing
Collect square footage and building details through intake forms. AI uses this information along with your pricing guidance to draft quotes for review.
Maintenance Quotes
Quote seasonal tune-ups and maintenance services. Include service plans and pricing in your proposals to lock in recurring work.
Commercial-Grade Proposals
Win big commercial jobs with detailed, professional proposals that include comprehensive scope of work and clear pricing.
Everything You Need to Quote HVAC Jobs
System Details
Capture square footage, system type, and job complexity to draft stronger HVAC quotes
Equipment Pricing
Define your pricing for different equipment brands and models in your pricing rules
Installation Complexity
Include ductwork, electrical upgrades, permits, and access considerations in your quotes
Repair Pricing
Quote common repairs: compressor, condenser, evaporator coil, refrigerant, etc.
Maintenance Quotes
Quote seasonal tune-ups and maintenance services alongside installations and repairs
Flexible Payment Options
Connect Stripe to accept payments through proposals and get paid faster
Warranty Information
Include warranty details in your proposals by adding them to your service descriptions or pricing rules
Commercial Quoting
Handle multi-unit buildings, rooftop units, and commercial-grade equipment
"We can prepare commercial proposal drafts faster now"
"Before EasyQuoteBot, we'd lose commercial leads because it took us 2-3 days to put together a detailed proposal. Now we respond within an hour with professional quotes that include detailed scope of work and clear pricing. Our close rate on commercial jobs has improved significantly."
How It Works (3 Simple Steps)
Set Up Your Services
Configure your equipment pricing, installation rates, repair services, and maintenance plans. Takes 20 minutes, then you're done.
Client Provides Details
Share your quote form link. Clients enter property info, system type, and service needs. Takes 3 minutes.
Proposal Sent Instantly
AI drafts a detailed proposal with equipment notes, pricing guidance, warranties, and optional payment links for review and email delivery.
ROI That Makes Sense for HVAC Contractors
At $29/month, you'll save hours per week and close more jobs. One extra installation per month pays for EasyQuoteBot for a year. Based on average HVAC contractor quoting 15 jobs/week.
ROI Calculator
What's Included
- Unlimited quotes & proposals*
- Custom pricing rules
- Branded email proposals
- Optional Stripe payment links
- Mobile-friendly forms
- AI-powered quote generation
* Unlimited on Professional plan. Starter plan includes limited services and proposals.