HVAC Quoting Software for Installations, Repairs & Maintenance
Stop losing emergency calls to competitors with faster quotes. Generate professional HVAC proposals in 5 minutes—from system sizing to final price, all automated.
Start your 14-day free trial today
Stop Losing Jobs to Slow Quotes
❌ The Old Way
- • Manual system sizing for every job
- • Looking up equipment specs and pricing
- • Creating quotes in spreadsheets
- • Waiting days to respond to leads
- • Losing commercial jobs to faster competitors
- • Underpricing complex installations
✅ The EasyQuoteBot Way
- AI calculates system requirements and sizing
- Equipment pricing updated in real-time
- Professional proposals in 60 seconds
- Instant response to every lead
- Win commercial contracts with polished quotes
- Protect margins with smart pricing rules
Respond 10x faster and win 40% more HVAC jobs
EasyQuoteBot for HVAC Contractors
Built for the complexity of HVAC installations, repairs, and maintenance contracts
System Type Intelligence
Central air, heat pumps, ductless mini-splits, geothermal—AI knows the specs, tonnage requirements, and pricing for every system type.
Square Footage Calculations
Automatically calculate tonnage needs based on square footage, insulation, climate zone, and building type. No more manual BTU calculations.
Maintenance Contracts
Set up recurring maintenance agreements with automatic billing. Lock in steady revenue with seasonal tune-ups and priority service plans.
Commercial-Grade Proposals
Win big commercial jobs with detailed, professional proposals that include equipment specs, warranties, and financing options.
Everything You Need to Quote HVAC Jobs
System Sizing
Automatic tonnage calculations based on square footage, insulation, and climate zone
Equipment Database
Pre-loaded pricing for major brands: Carrier, Trane, Lennox, Rheem, Goodman, and more
Installation Complexity
Add surcharges for ductwork, electrical upgrades, permits, and difficult access
Repair Pricing
Quote common repairs: compressor, condenser, evaporator coil, refrigerant, etc.
Maintenance Plans
Recurring service agreements with seasonal tune-ups and priority scheduling
Financing Options
Include financing terms in proposals to make big-ticket jobs more affordable
Warranty Information
Automatically include manufacturer and labor warranties in every proposal
Commercial Quoting
Handle multi-unit buildings, rooftop units, and commercial-grade equipment
"We're closing 40% more commercial jobs now"
"Before EasyQuoteBot, we'd lose commercial leads because it took us 2-3 days to put together a detailed proposal. Now we respond within an hour with professional quotes that include equipment specs, warranties, and financing. Our close rate on commercial jobs went from 25% to 40%."
How It Works (3 Simple Steps)
Set Up Your Services
Configure your equipment pricing, installation rates, repair services, and maintenance plans. Takes 20 minutes, then you're done.
Client Provides Details
Share your quote form link. Clients enter property info, system type, and service needs. Takes 3 minutes.
Proposal Sent Instantly
AI generates a detailed proposal with equipment specs, pricing, warranties, and payment options. Sent automatically via email.
ROI That Makes Sense for HVAC Contractors
At $29/month, you'll save hours per week and close more jobs. One extra installation per month pays for EasyQuoteBot for a year. Based on average HVAC contractor quoting 15 jobs/week.
ROI Calculator
What's Included
- Unlimited quotes & proposals*
- Custom pricing rules
- Branded email proposals
- Stripe payment integration
- Mobile-friendly forms
- AI-powered quote generation
* Unlimited on Professional plan. Starter plan includes limited services and proposals.